2024-76 Frank Marksman moved that the Board Approve the addition of 18 sections of shelving at a maximum cost of $5000 using Capital Improvement funds. Motion carried.

RVGS Board of Directors Email Vote
Motion Number: 2024-76
Matter Voted On: Frank Marksman moved that the Board approve the addition of 18 sections of shelving at a maximum cost of $5000 using Capital Improvement Funds. No second.
Date vote finalized: 10/21/2024

Position	Name	Yes	No	Did not vote	Date of vote	Notes
President	Anne Billeter	X			10/21/24
Vice President	Frank Marksman	X			10/21/24
Secretary	Cathy Ullrich	X			10/21/24
Treasurer	Kim Thurman	X			10/21/24
Trustee	Ros Lyne	X			10/21/24
Past President	Katie Haugse	X			10/21/24
Membership Director	Loretta Barker	X			10/21/24	with reservations about locating desks in reading room alcove
Education Director	Jeanne Hoadley	X			10/21/24
Technology Director	Rich Miles	X			10/21/24
Volunteer Director	Ann Baracker	X			10/21/24
eNews	Pam Olsen	X			10/21/24

Approval of October 2024 minutes

2024-77 Loretta Barker moved to approve the October Minutes with corrections. Ros Lyne seconded. Motion carried.

Secretary Cathy Ullrich shared that she wrote a thank you note to Carolyn Clover who mailed RVGS a $200 check for assisting her in locating her grandparents’ home. Cathy will be unable to attend December’s Board Meeting. Frank Marksman will fill in.

Treasurer’s Report

    Total income                  $6,319.78
    Total expense                 $5,963.30
    Net operating income    $  356.48
    Net income                      $  528.28

2024-78 Loretta Barker moved to approve the Treasurer’s Report as presented. Ros Lyne seconded. Motion carried.

NGS See report

NEW BUSINESS

2024-79 Kim Thurman moved to add Valerie Sanders to be a signer on all Banner Bank accounts. Jeanne Hoadley seconded. Motion carried.

2024-80 Loretta moved that Kim Thurman continue to be a signer on all Banner Bank accounts. Rich Miles seconded. Motion carried. 

Paul Milner Class The Paul Milner class is expensive. To cover costs, Jeanne Hoadley requested that his course be termed as a seminar rather than a workshop, so $45 for members and $55 for non-members can be charged rather than the lower workshop fee.

2024-81 Frank Marksman moved that we authorize the Paul Milner event to be called a seminar. Loretta Barker seconded. Motion carried.

Quilt Committee Anne Billeter presented a release form Sandra Sider for release of RVGS’ photos for her book,

American Quilts: Centennial, Bicentennial, and Beyond.  Anne will follow up with quilt photographers for permission to share photos and complete the form. Board consensus granted to submit photos.

UNFINISHED BUSINESS

Appointment of JCHA Delegate President Anne Billeter appointed Dorothy Cotton as RVGS’ JCHA delegate.

2024-82 Frank Marksman moved to approve the appointment of Dorothy Cotton as JCHA delegate. Kim Thurman seconded. Board Officers present approved.

EXECUTIVE REPORTS

President Anne Billeter reported that a member had made a suggestion regarding the $50 membership fee to take effect in 2025. The member requested that those who rejoin be able to pay the $40 fee. The Board reached a consensus that this would not work because current members may allow membership to lapse and then “rejoin” at the old fee. Matt Weismantel suggested that in the future we may want to implement a multi-year membership discount. No action was taken. Anne also brought to our attention the upcoming 18 shelves to be added to the library, and that things will be in flux for a time.

Vice President Frank Marksman updated us on the status of the various grants for which he’s applied.

Trustee Ros Lyne noted that there is an uptick in research requests. Anne Billeter reminded the Board that the quorum for the Member Meeting needs to be recorded. Rich Miles suggested that the number of members present be stated at the Member Meeting when the quorum is established and entered into the minutes.

Past President none

DIRECTORS

Volunteer German Interest group is getting going. A new facilitator has been found in Germany. He is not a member so Loretta Barker and Ann Baracker will act as Zoom hosts.

Technology Rich Miles reported that the Hellgate project is completed and invoiced, but we have not yet been paid. FindMyPast is having issues and is no longer available remotely. Kim Thurman is working on it.

Membership Loretta Barker informed us we are at 658 members. The Genie program is up and running and new members seem happy with the support. Genie progress will be added to the Member Report as needed.

Mailbox Renumbering It was brought up in conjunction with the Membership discussion that the current arrangement of our mailboxes is a bit confusing. It was recommended that left side boxes be numbered 1-60, and the boxes for Board Members begin at 101. Loretta will follow up with Terry Fischer.

Education Jeanne Hoadley reported that Ros Lyne is now coordinating Zoom hosts, but more are needed. Training provided. Not all classes are being recorded, so that will need to be clarified with Zoom hosts.

Publications none

Library none

ADJOURNED 10:55 am by President Anne Billeter.

Respectfully submitted,
Cathy Ullrich
Secretary