Call to Order
The meeting was called to order at 9:32 by President Anne Billeter. A quorum was established. In attendance:  Anne Billeter, Frank Marksman, Cathy Ullrich, Valerie Sanders, Ros Lyne, Kim Thurman, Ann Baracker, Jeanne Hoadley, Loretta Barker, Rich Miles; via Zoom Matt Weismantel; absent Pam Olsen

RVGS Board of Directors Email Vote
Motion Number: 2024-86
Matter voted on: Rich Miles moved that the Board approve the addition of stickers to our rack cards updating membership information. Kim Thurman seconded.
Date vote finalized: 12/12/2024

POSITION	NAME	YES	NO	DID NOT VOTE	DATE OF VOTE
President	Anne Billeter	X			12/12/24
Vice President	Frank Marksman	X			12/12/24
Secretary	Cathy Ullrich	X			12/12/24
Treasurer	Kim Thurman	X			12/12/24
Trustee	Ros Lyne	X			12/12/24
Past President	Katie Haugse			X
Membership Director	Loretta Barker	X			12/12/24
Education Director	Jeanne Hoadley	X			12/12/24
Technology Director	Rich Miles	X			12/12/24
Volunteer Director	Ann Baracker	X			12/12/24
Publications Director	Pam Olsen	X			12/12/24
	TOTAL	10

Approval of December 2024 minutes
Approval of December minutes postponed until February. Cathy Ullrich will add motion numbers.

Treasurer’s Report
            Total income                 $ 3,067.91
            Total expense               $ 9,232.05
            Net operating income    $-6164.14
            Net income                   $-5,159.29

2025-1 Kim Thurman moved to approve the Treasurer’s Report as presented. Loretta Barker seconded. Motion carried.

NGS See report

NEW BUSINESS
Appointment of Directors and Coordinators see report

2025-2 The Directors were approved with consensus of Officers: Anne Billeter, Frank Marksman, Valerie Sanders, Ros Lyne and Cathy Ullrich.

2025-3 The Coordinators were approved with the consensus of the Board.

2025-4 The Committee Heads and Representatives were approved with consensus of the Board.

Kim Thurman reminded Board Members to complete the Conflict of Interest form.

2025 Closure Schedule see report
By consensus of the Board it was recommended to have RVGS’ annual Winter Holiday closure be 15-27 December and January 1, 2026.

Shelving New library shelving went over budget.

2025-5 Frank Marksman moved that $467.81 be transferred from Capital Improvement to cover the additional shelving costs. Rich Miles seconded. Motion carried.

Senior Fair Midge Dailey requested $50 to participate in the Josephine County Senior Resource Fair.

2025-6 Frank Marksman moved to approve $50 from line 6657 (Marketing) to reserve a space with the understanding that RVGS would like a full booth rather than a half. Ann Baracker seconded. Motion carried.

Heart of Phoenix see flyer
We will participate on February 19th.

UNFINISHED BUSINESS
Standing Rule Change - Kim Thurman will research and rewrite a proposal incorporating motions 2024-59, 2024-60, 2024-61 regarding language on the Oregon Community Foundation.

REPORTS
Executive See report
Anne reported she received a letter from Living Opportunities thanking them for our partnership. In addition, RVGS is mentioned in an article in the Talent Historical Society’s The Historacle newsletter.
Vice President Frank informed us we have a new librarian, Jana Stanley, who is assisting with grant writing.
Trustee see report
Discussion ensued on whether to record mentoring and Genie  tours.
Past President see report
Volunteer - see report
Ann stated that the Volunteer Appreciation Luncheon was a great success, with 44 in attendance. A new volunteer expressed interest in helping with technology. Ann will update open positions in e-News.
Technology Rich reported that RVGS is still working on remote access to American Ancestors. Access was terminated due to billing issues. The Hellgate Jet Boat scanning project has been invoiced. Rich is updating members’ passwords and will keep us abreast.
Membership See report
Education See report
Frank asked about larger font name tags for Board Members and Librarians. Frank will investigate options.

ADJOURNED 11:32 AM by Anne Billeter

Respectfully submitted,
 
Cathy Ullrich