Agenda & Minutes
RVGS Board of Directors (View All)
RVGS Board Meeting
Minutes
Monday, February 10, 2025
Society Board Meeting Minutes
10 Feb 2025
Call to Order
The meeting was called to order at 9:30 by President Anne Billeter. A quorum was established. In attendance: Frank Marksman, Cathy Ullrich, Valerie Sanders, Ros Lyne, Kim Thurman, Ann Baracker, Loretta Barker, Rich Miles; via Zoom Anne Billeter, Jeanne Hoadley, Matt Weismantel
Approval of December 2024 minutes and January 2025 minutes
The meeting was called to order at 9:30 by President Anne Billeter. A quorum was established. In attendance: Frank Marksman, Cathy Ullrich, Valerie Sanders, Ros Lyne, Kim Thurman, Ann Baracker, Loretta Barker, Rich Miles; via Zoom Anne Billeter, Jeanne Hoadley, Matt Weismantel
Approval of December 2024 minutes and January 2025 minutes
2025-7 Rich Miles moved to approve the December 2024 minutes with corrections. Ros Lyne seconded. Motion carried.
2025-8 Kim Thurman moved to approve the January 2025 minutes as written. Rich Miles seconded. Motion carried.
Treasurer’s Report
Total income $14,546.05
Total expense $ 5,379.56
Net operating income $ 9,166.49
Net income $ 9,175.86
Discussion ensued regarding how to utilize annual fund grants. Matt Weismantel suggested these funds could be utilized for “special events” with the “brought to you by” tagline to promote giving.
Total income $14,546.05
Total expense $ 5,379.56
Net operating income $ 9,166.49
Net income $ 9,175.86
Discussion ensued regarding how to utilize annual fund grants. Matt Weismantel suggested these funds could be utilized for “special events” with the “brought to you by” tagline to promote giving.
2025-9 Kim Thurman moved to approve the Treasurer’s Report with corrections. Loretta Barker seconded. Motion carried.
The use of donated gift cards was discussed and was tabled.
NGS See report.
NEW BUSINESS
Quilt Committee Request The Quilt Committee requested a fee change for quilt documentation.
NGS See report.
NEW BUSINESS
Quilt Committee Request The Quilt Committee requested a fee change for quilt documentation.
2025-10 Rich Miles moved to approve a fee increase and adjustment for quilts documented by the quilt committee from $10 to $15 for the first quilt with a $10 charge for each subsequent quilt at the same documentation. Kim Thurman seconded. Motion carried.
Genealogy RoadShow at the Manor Kim Thurman reported that the event at the Rogue Valley Manor was a success and well received. Other participants were Cathy Ullrich and Jeanne Hoadley. It was suggested that RVGS investigate other venues for outreach.
2025-11 Kim Thurman made a motion to donate 10-day passes to the Rogue Valley Manor. Frank Marksman seconded. Motion carried.
Holly Theatre Rich Miles brought to our attention the opportunity to place an ad in the Holly Theatre’s Opening Night Souvenir Brochure.
2025-12 Loretta Barker moved to place a business-size ad in the Holly Theatre Souvenir Brochure for $125. Ann Baracker seconded. Motion carried.
UNFINISHED BUSINESS
Pending Standing Rule Kim Thurman brought to our attention adjustments for Motions 2024-59, 2024-60, and 2024-61. Board to read and will address in March. Kim noted that if Motion 2024-60 was not adopted, 2024-61 would need to be reconsidered. Also, Motion 2024-59 did not incorporate language proposed in the other two motions. If 2024-60 and 2024-61 affected changes to the Bylaws, the Board will need one new motion to ensure the Fund and Investment Policy is in alignment with the Bylaws. For more detail, see Kim’s summary attached to this meeting’s agenda.
Conflict of Interest Kim reports forms have been received from all Board members.
REPORTS
President - see report. ConferenceKeeper will be used to publicize our British seminar on Oct. 25. The Education Committee will follow up with particulars.
Vice President - no report. Frank Marksman stated that he is working with Jana Stanley on grants for solar panels, parking lot upgrades, and building expansion. It was suggested to check on grants to redo the front highway signage as well.
Trustee - see report. German Interest Group attendance has almost doubled.
Past President - none
DIRECTORS
Volunteer - see report.
Technology and Data Management see report. Rich Miles reports that the Newspaper Archive website is not reporting the statistics correctly.
Membership see report. The honorary memberships from the Grants Pass society have expired. Loretta Barker is following up. The math on the Membership report is still not adding up.
Education see report. Some classes were rescheduled due to the snowy weather.
Miscellaneous - Valerie Sanders will get a quote for Board member name tags. Rich Miles reported we are missing a long USB-C cord for the Owls.
ADJOURNED 11:08 by Anne Billeter.
Respectfully submitted,
Cathy Ullrich
Secretary
Pending Standing Rule Kim Thurman brought to our attention adjustments for Motions 2024-59, 2024-60, and 2024-61. Board to read and will address in March. Kim noted that if Motion 2024-60 was not adopted, 2024-61 would need to be reconsidered. Also, Motion 2024-59 did not incorporate language proposed in the other two motions. If 2024-60 and 2024-61 affected changes to the Bylaws, the Board will need one new motion to ensure the Fund and Investment Policy is in alignment with the Bylaws. For more detail, see Kim’s summary attached to this meeting’s agenda.
Conflict of Interest Kim reports forms have been received from all Board members.
REPORTS
President - see report. ConferenceKeeper will be used to publicize our British seminar on Oct. 25. The Education Committee will follow up with particulars.
Vice President - no report. Frank Marksman stated that he is working with Jana Stanley on grants for solar panels, parking lot upgrades, and building expansion. It was suggested to check on grants to redo the front highway signage as well.
Trustee - see report. German Interest Group attendance has almost doubled.
Past President - none
DIRECTORS
Volunteer - see report.
Technology and Data Management see report. Rich Miles reports that the Newspaper Archive website is not reporting the statistics correctly.
Membership see report. The honorary memberships from the Grants Pass society have expired. Loretta Barker is following up. The math on the Membership report is still not adding up.
Education see report. Some classes were rescheduled due to the snowy weather.
Miscellaneous - Valerie Sanders will get a quote for Board member name tags. Rich Miles reported we are missing a long USB-C cord for the Owls.
ADJOURNED 11:08 by Anne Billeter.
Respectfully submitted,
Cathy Ullrich
Secretary
