Agenda & Minutes
RVGS Board of Directors (View All)
RVGS Board Meeting
Minutes
Monday, March 10, 2025
Society Board Meeting Minutes
10 March 2025
CALL TO ORDER
The meeting was called to order at 9:30 am by President Anne Billeter. A quorum was established. In attendance: Anne Billeter, Cathy Ullrich, Valerie Sanders, Ros Lyne, Kim Thurman, Loretta Barker, Rich Miles; guest Dennis Stevens; via Zoom Matt Weismantel. Excused: Frank Marksman, Ann Baracker, Jeanne Hoadley.
APPROVAL OF MINUTES
2025-13 Rich Miles moved to approve the February 2025 minutes. Kim Thurman seconded. Motion carried.
Correspondence
Cathy Ullrich shared the thank you note from Rogue Retreat for our $100 contribution.
Treasurer’s Report - see report for full details.
Total income $ 2,149.72
Total expense $ 3,060.74
Net operating income $ -911.02
Net income $ -902.59
Cathy Ullrich shared the thank you note from Rogue Retreat for our $100 contribution.
Treasurer’s Report - see report for full details.
Total income $ 2,149.72
Total expense $ 3,060.74
Net operating income $ -911.02
Net income $ -902.59
2025-14 Rich Miles moved to approve the Treasurer’s Report. Loretta Barker seconded. Motion carried.
Gift Cards
A discussion regarding the use of donated gift cards was tabled pending consultation with the bookkeeper.
Name Badges
The design of name badges was approved by consensus. Nice Badge in Grants Pass was selected to fabricate the badges.
A discussion regarding the use of donated gift cards was tabled pending consultation with the bookkeeper.
Name Badges
The design of name badges was approved by consensus. Nice Badge in Grants Pass was selected to fabricate the badges.
2025-15 Kim Thurman moved to have 10 Board badges and 5 volunteer badges made not to exceed $175. Loretta Barker seconded. Motion carried.
NGS - see the report.
Matt Weismantel summarized the high points of the Reorganization of the Delegate Council. He shared updates from the Recognition Task Force, a self-assessment for non-profits to help direct best practices and principles.
NEW BUSINESS
Insurance Review
Kim Thurman noted we are due for an insurance review. She will facilitate this.
Central Point Chamber of Commerce
Tabled until further member demographic information is obtained. Kim Thurman will compile a list of our membership by city.
UNFINISHED BUSINESS
Pending Standing Rule Change - see the report.
Matt Weismantel summarized the high points of the Reorganization of the Delegate Council. He shared updates from the Recognition Task Force, a self-assessment for non-profits to help direct best practices and principles.
NEW BUSINESS
Insurance Review
Kim Thurman noted we are due for an insurance review. She will facilitate this.
Central Point Chamber of Commerce
Tabled until further member demographic information is obtained. Kim Thurman will compile a list of our membership by city.
UNFINISHED BUSINESS
Pending Standing Rule Change - see the report.
2025-16 Ros Lyne moved to ensure that all text between the Fund and Investment Policy mirrors changes recommended for the Bylaws based on motions 2024-59, 2024-60, and 2024-61. Loretta Barker seconded. Motion carried.
Kim Thurman will present the changes to the members at the 18 March Member Meeting.
EXECUTIVE REPORTS
President - see the report. Anne Billeter shared that member Paul Vian is interested in assuming the landscaping duties. She also shared the draft of the Spring Speaker series.
Vice President - none
Trustee - see the report. Ros noted that our numbers were down due to the weeklong snow closure in February.
Past President - Kim plans to attend the Genealogical Institute on Federal Records at NARA in August.
DIRECTORS REPORTS
Volunteer -see the report.
Technology and Data Management - see the report.
Membership - see the report. Loretta Barker noted that one of our complimentary Grants Pass members joined. Discussion ensued about how to handle members who have rejoined at the $40 rate and whose membership lapsed during the window of upping the dues. It was determined by consensus to “let it go” on a case-by-case basis. Loretta recommended that new members be highlighted on the front page of the eNews. Anne Billeter will discuss this with Pam Olsen. Loretta also stated that the membership numbers on the report still aren’t computing correctly.
Education - see the report. Preparation of a handout for September’s Genealogy Week to distribute at the June Member meeting was discussed.
ADJOURNED 11:16 am by President Anne Billeter.
EXECUTIVE REPORTS
President - see the report. Anne Billeter shared that member Paul Vian is interested in assuming the landscaping duties. She also shared the draft of the Spring Speaker series.
Vice President - none
Trustee - see the report. Ros noted that our numbers were down due to the weeklong snow closure in February.
Past President - Kim plans to attend the Genealogical Institute on Federal Records at NARA in August.
DIRECTORS REPORTS
Volunteer -see the report.
Technology and Data Management - see the report.
Membership - see the report. Loretta Barker noted that one of our complimentary Grants Pass members joined. Discussion ensued about how to handle members who have rejoined at the $40 rate and whose membership lapsed during the window of upping the dues. It was determined by consensus to “let it go” on a case-by-case basis. Loretta recommended that new members be highlighted on the front page of the eNews. Anne Billeter will discuss this with Pam Olsen. Loretta also stated that the membership numbers on the report still aren’t computing correctly.
Education - see the report. Preparation of a handout for September’s Genealogy Week to distribute at the June Member meeting was discussed.
ADJOURNED 11:16 am by President Anne Billeter.
