RVGS BOARD MEETING MINUTES
12 JAN 2026

2026-1 Frank Marksman moved to appoint the slate of Directors. Meghan Thompson seconded. Motion carried.

2026-2 Kim Thurman moved to approve the December minutes as written. Anne Billeter seconded. Motion carried.

2026-3 Kim Thurman moved to approve the revised December finance report as written. Ann Baracker seconded. Motion carried.
2026-4 Ann Baracker moved to approve the November finance report as written.  Meghan Thompson seconded. Motion carried.

• NGS - see report
• President - see report
  • Correction - Frank WILL be in town for the Member meeting
  • He will contact an architect in Grants Pass regarding the expansion
  • Knife River will provide an estimate for the parking lot
  • Ann Baracker suggested the Phoenix Community Development for grants for the parking lot
• Vice President - none
• Trustee - see report
• Past President - see report
• Volunteer Director - see report
  • Ann Baracker reported a discrepancy in the number of active volunteers and will follow up
  • Ann reminded members to sign up for the Volunteer Brunch on January 31
• Technology and Data Management - see report
  • Rich Miles reported that the My Heritage statistics were off
  • Meghan Thompson let the Board know that the Jackson County Library does have refurbished computers if the need arises
• Membership Report - see report
• Education - see report
  • Jeanne Hoadley stated that Rich Cunningham will continue as Conference Keeper and Zoom co-host
  • The Diana Elder and Barbara Northrup presentations are on March 18th/19th - they will be marketed together, though fees for each will remain separate
  • Correction for January 20 program - it is the signature quilt
• Library - see report

2026-5 Anne Billeter moved to approve the 2026 library closure as submitted. Kim Thurman seconded. Motion carried with three nays. 

• Rogue Digger - Meghan Thompson hopes to publish in May and December
• Quilt Book - see report
  • Quilt Committee is seeking Board help for publishing
  • A grant from the Jackson County Cultural Coalition must be used this year
  • Matt Weismantel suggested an Amazon option or reaching out to GFO
  • Other suggestions were Blurb or Shutterfly
• 60th Anniversary -     
  • Suggestions for promotion - Jackson County Library display windows to promote, combine with other local events such as SOHS
  • Rich Miles will explore an updated logo to coincide with RVGS’ 60th anniversary

• Bylaws - see report

2026-6 Frank Marksman moved that the proposed bylaw change be presented to the members at the 20 January 2026 Member Meeting. Loretta Barker seconded. Motion carried.
2026-7 Kim Thurman moved that the proposed changes to the Standing Rules be implemented if the Bylaws changes are approved by the Membership. Loretta Barker seconded. Motion carried.

• DonorSnap -
  • Frank will implement; Rich will work with Donorsnap
  • Need to discuss what data to include

• Check Signers - 
  • For checks $1000 or over, they must be double-signed
  • Valerie, Rich, Kim, and Anne are on the account; no changes requested by Board
• Book Sales - 

2026-8 Kim Thurman moved to provide a credit card for Pam D’Aullra to utilize for shipping books via USPS, not to exceed $500 limit. Anne Billeter seconded. Motion carried.

• Changing Banks 
  • Frank Marksman recommended that RVGS change its banking to People’s Bank
  • Rogue Federal was also suggested
  • Valerie and Kim will investigate for recommendation to the Board
• Reimbursement for Flag - 

2026-9 Valerie Sanders moved to reimburse Dennis Stevens an additional $18.73 for the purchase of RVGS flags. Rich Miles seconded. Motion carried.

• Dennis Stevens reminded us that the exterior flags need to be reversed, with the US flag on the left as the building is approached

2029-10 Frank Marksman moved that Rich Miles may purchase an upgraded server within the budgeted expense. KimThurman seconded. Motion carried.

• Miscellaneous - 

• Anne Billeter praised Paul Vian’s excellent landscaping efforts
• Valerie Sanders stated that our OCF endowment disbursement check will be $4706 because our request was made in January
• Valerie Sanders has ordered new name tags for Meghan and Patt
• Rich Miles will update the Board member list on the website