Agenda & Minutes
RVGS Board of Directors (View All)
RVGS Board Meeting
Minutes
Monday, February 09, 2026
RVGS BOARD MEETING MINUTES
9 Feb 2026
CALL TO ORDER
President Frank Marksman called the meeting to order at 9:31 am; a quorum was declared. In attendance: Frank Marksman, Meghan Thompson, Kim Thurman, Cathy Ullrich, Jeanne Hoadley, Valerie Sanders, Ann Baracker; via Zoom: Matt Weismantel; absent: Anne Billeter, Rich Miles, Loretta Barker, Patt Herdklotz
SECRETARY’S REPORT - see report
2026-11 Kim Thurman moved to approve the January minutes as written. Ann Baracker seconded. Motion carried.
TREASURER’S REPORT - Valerie is awaiting reconciliation from the bookkeeper. No action taken.
Frank mentioned that Ron Baracker has made a poster to remind members that Fred Meyer/Kroger rewards can be designated to RVGS.
Frank mentioned that Ron Baracker has made a poster to remind members that Fred Meyer/Kroger rewards can be designated to RVGS.
2026-12 Kim Thurman moved to allocate the Amazon gift cards received from the Rogue Valley Manor to the Book Committee for book purchase. Jeanne Hoadley seconded. Motion carried.
REPORTS
NGS - See report
President - no report
Frank has been looking at estimates for repaving the parking lot. In addition, he has an acquaintance who may be able to assist us in the building upgrade.
Vice President - no report
Meghan reminded members to share RVGS’ Facebook posts. She is preparing for the March genealogy event at the public library.
Trustee - blank report
Past President - no report
Kim reported that the Pioneer Committee is updating their procedures and forms.
Volunteer - see report
Ann reported that we have four new librarians. One long-standing member has stepped up to fill numerous volunteer roles. There continues to be a discrepancy between the volunteer hours Ann reports and those self-reported monthly. An automated spreadsheet may need to be created.
Technology - see report
Folks involved in Donorsnap implementation are watching the training videos.
Education - see report
Library - see report
eNews -
Meghan will write March’s column. Kim will create a spreadsheet for Board members to sign up for a monthly rotation.
Rogue Digger -
Meghan reports we have three articles for the May edition.
UNFINISHED BUSINESS
Quilt Book -
Progressing.
60th Anniversary -
In process - soft start.
Changing Banks -
Valerie and Kim will coordinate.
New Server - no report
NEW BUSINESS
RSVP -
Ann will schedule the representative to explain how the program works for the March meeting.
60th Anniversary Labels -
Discussed and decided that we can create our own labels/logos as needed.
ADJOURNED
Frank Marksman adjourned the meeting at 10:16 am(!)
Respectfully submitted
Cathy Ullrich
Secretary
NGS - See report
President - no report
Frank has been looking at estimates for repaving the parking lot. In addition, he has an acquaintance who may be able to assist us in the building upgrade.
Vice President - no report
Meghan reminded members to share RVGS’ Facebook posts. She is preparing for the March genealogy event at the public library.
Trustee - blank report
Past President - no report
Kim reported that the Pioneer Committee is updating their procedures and forms.
Volunteer - see report
Ann reported that we have four new librarians. One long-standing member has stepped up to fill numerous volunteer roles. There continues to be a discrepancy between the volunteer hours Ann reports and those self-reported monthly. An automated spreadsheet may need to be created.
Technology - see report
Folks involved in Donorsnap implementation are watching the training videos.
Education - see report
Library - see report
eNews -
Meghan will write March’s column. Kim will create a spreadsheet for Board members to sign up for a monthly rotation.
Rogue Digger -
Meghan reports we have three articles for the May edition.
UNFINISHED BUSINESS
Quilt Book -
Progressing.
60th Anniversary -
In process - soft start.
Changing Banks -
Valerie and Kim will coordinate.
New Server - no report
NEW BUSINESS
RSVP -
Ann will schedule the representative to explain how the program works for the March meeting.
60th Anniversary Labels -
Discussed and decided that we can create our own labels/logos as needed.
ADJOURNED
Frank Marksman adjourned the meeting at 10:16 am(!)
Respectfully submitted
Cathy Ullrich
Secretary
