Agenda & Minutes
RVGS (View All)
Program & Member Meeting
Minutes
Tuesday, September 17, 2024
17 Sep 2024
Member Meeting Minutes
Call to Order President Anne Billeter called the meeting to order at 1:30 pm. A quorum was declared. The meeting was in person and via Zoom.
Approval of June Minutes
Approval of June Minutes
Katie Haugse moved to approve the June 2024 Member Minutes with corrections; Frank Marksman seconded. Motion carried.
Treasurer’s Report Kim Thurman updated the current finances.
Total income: $ 2197.83
Total expenses: $ 6960.14
Net operating income: $-4762.31
Net income: $-4719.27
Nominating Committee Anne Billeter reported that after an exhaustive search, the nominating committee was unable to find candidates for all offices. The current slate of officers are: President - vacant; Vice President - Frank Marksman; Treasurer - vacant; Secretary - Cathy Ullrich; Trustee - Ros Lyne
Anne shared the job descriptions of the vacant offices and recommended that members check the website for full information, and emphasized that all officer positions have support from Board Members and previous officers. Nominations were opened to the floor and none were forthcoming.
2025 Budget Kim Thurman presented a summary of our financial situation. Our budget is a deficit budget. Discussion ensued about how to correct this deficit including items such as possibly cutting subscription websites, increasing dues, seeking grants, involving more people in classes, and/or pulling the distribution from the Endowment Fund of $4159. None of these alone will remedy the budget issue. The budget will be presented to the membership in October to be voted on in November.
Member Sharing Kim Thurman reported that a file that had been delivered to an incorrect address upon a family’s move was able to be returned to the correct family.
Board Action, Summary Reports and Announcements
Summary Reports
Total income: $ 2197.83
Total expenses: $ 6960.14
Net operating income: $-4762.31
Net income: $-4719.27
Nominating Committee Anne Billeter reported that after an exhaustive search, the nominating committee was unable to find candidates for all offices. The current slate of officers are: President - vacant; Vice President - Frank Marksman; Treasurer - vacant; Secretary - Cathy Ullrich; Trustee - Ros Lyne
Anne shared the job descriptions of the vacant offices and recommended that members check the website for full information, and emphasized that all officer positions have support from Board Members and previous officers. Nominations were opened to the floor and none were forthcoming.
2025 Budget Kim Thurman presented a summary of our financial situation. Our budget is a deficit budget. Discussion ensued about how to correct this deficit including items such as possibly cutting subscription websites, increasing dues, seeking grants, involving more people in classes, and/or pulling the distribution from the Endowment Fund of $4159. None of these alone will remedy the budget issue. The budget will be presented to the membership in October to be voted on in November.
Member Sharing Kim Thurman reported that a file that had been delivered to an incorrect address upon a family’s move was able to be returned to the correct family.
Board Action, Summary Reports and Announcements
Summary Reports
1. Education – Genealogy Week will be Sep 23-27 with a focus on beginning genealogy. The format has changed. Each day there will be a class in the morning. Participants will be encouraged to bring their lunch and stay for practice sessions with mentors in the afternoon, with the exception of Tuesday, Sep 24, when there will be a Quilts and Genealogy Program about Sue Waldron’s 9/11 Quilt at 1:30 PM. In October we will begin two Beginning Genealogy Class Series, with monthly classes @ $5.00 for members, $10.00 for non-members. Classes will be on the second Thursdays, In Person from 10:30 AM – Noon, and Zoom from 6:00 – 7:30 PM.
2. Membership - Loretta Barker - Membership stands at 664.
3. Technology & Data Management – October 26 Seminar registration is now open.
4. Volunteer - Ann Baracker - We currently have 82 volunteers, who worked 963 hours in August 2024.
Announcements:
- Next Board Meeting: Monday, October 14, at 9:30 AM at the library. Members are welcome!
- Next Program & Member Meeting: Tuesday, October 15, 1:30 p.m., “What does the Quilt Committee Do and What are Some of their Unexpected Genealogy Discoveries?”
- Upcoming Classes & Programs: Online pre-registration is required at www.rvgslibrary.org.
- Classes are now available as hybrid: register to receive Zoom link or view in the library.
- Drop-In Help Sessions do not require registration and are in person only.
1. Genealogy Week: Monday - Friday, September 23-27, Class 10:30 - Noon, Practice 1-3 PM
2. QUILTS AND GENEALOGY PROGRAM: Tuesday, September 24, 1:30 - 2:30 - “Nine Eleven Memorial” by Sue Waldron.
3. File Organization Drop-in Help Session: Wednesday, October 2, 10:30 AM - 1:30 PM
4. Seminar: Saturday, October 26, 10:00 AM - 2:00 PM “Let’s Talk DNA with Diana Elder”Respectfully submitted,
3. File Organization Drop-in Help Session: Wednesday, October 2, 10:30 AM - 1:30 PM
4. Seminar: Saturday, October 26, 10:00 AM - 2:00 PM “Let’s Talk DNA with Diana Elder”Respectfully submitted,
Cathy Ullrich, secretary
