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Agenda & Minutes

RVGS (View All)

Program & Member Meeting

Tuesday, April 19, 2022

Rogue Valley Genealogical Society
Members Meeting & Program Minutes
April 19, 2022 Via Zoom
CALL TO ORDER: President Kim Thurman called the meeting to order at 1:31 p.m. via Zoom; a quorum was established. Kim welcomed everyone to our April Members’ meeting.
MINUTES APPROVAL: The minutes of the March 15, 2022, Members Meeting were presented by Secretary Loretta Barker.
Motion: Rich Miles moved that the minutes be approved as submitted. Carolyn Craig  seconded. Motion carried.
TREASURER’S REPORT. The Treasurer’s Report for the period ending March, 31, 2022, was presented by Treasurer Marijo Medcraft.
                                General Income                                                                    $  2,107.40
                                Program Income                                                                      1,309.94
                                                                Total Income                                             3,449.19
                                General Expense                                                                       2,987.55
                                Program Expense                                                                        287.24
                                                                Total Expenses                                          3,306.64
                                Interest                                                                                              1.67
                                Rewards Income                                                                             35.88
                                                                Net Income                                                 $ 180.10
Treasurer Marijo Medcraft noted that 35 memberships were paid in March and $304 was received for our annual fund drive.  She also noted that our insurance premiums are going up to $292.08 per month.
CHANGE OF THE LIBRARY NAME PROPOSAL AND VOTE  Kim presented the red-lined copy of the Bylaws to the members noting that they are on our website and a copy is posted at the library for them to review.  She also presented a sheet which summarized the changes that are being made to the Bylaws.  After this month’s review, we will vote on the Bylaw changes at our May member meeting.  Kim also stated that if anyone had questions about these changes, they should feel free to email her at
SPECIAL INTEREST GROUPS.  Kim let everyone know that we are working with GFO to promote each of our interest groups.  Because both RVGS and GFO interest groups may be attended by non-members at no charge, GFO members may attend our meetings and we are welcome to attend their special interest groups.  GFO has been attending some of our interest groups already.   She noted that most of their meetings are on Saturdays—check out their website for specific dates and times.
MEMBER SHARING.  Rich Miles told members that they do not need to register to attend our monthly member meetings.  He walked them through our website showing them how to access the Zoom link for the meeting.  Dalya Dektor asked if the Zoom link was the same each month as she likes to put it into her calendar.  Rich said that yes, the link is the same each month and putting it in your calendar is an excellent idea.  Marilyn Ayres said that there will be an article in our next newsletter about our current scholarship recipient—Marianne Hatley from North Medford High School; she is the seventh recipient of our scholarship.  Marilyn  also let everyone know that the next meeting of the scholarship committee will be on May 16  from 1-3 p.m. at the Society library.  They are looking for more members for this committee.  This is a really good place to start for those who would like to begin volunteering.  Kim Thurman asked if any of the members had gone onto the Family Search website and done any indexing of the 1950 census.  There were only a few who had done this.  Kim encouraged members to do this, she said its really lots of fun and very interesting; we can participate as a group under RVGS.  It is also a great learning experience.
BOARD ACTIONS.  Kim summarized the items shown on the meeting agenda.  Two new special interest groups are launching:  Colonial America began this month and Great Lakes will begin in June.  Our total membership stands at 673.  All subscription services continue to be available remotely via our website to members only; Ancestry is the only exception to this.  Our library was open 27 days/81 hours in March.  Total librarian hours worked was 189.  The library saw no patron attendance on 10 of those days.
FUTURE EVENTS.  Classes taught by our members will be:  “Researching Your Ancestors in Family Search” taught by Rich Miles and “World War II Records” taught by Barbara Northrop, CG.  Also coming up is “Missing! Reward! Locating Widows, Spinsters, and Bachelors” by Sara Cochran and ”German Genealogy in Poland” by Paul Work.  At our member meeting on May 17, Barbara Northrop will present “What’s in a Military Dog Tag:  Clues Found in World War II Identification Tags.”
PROGRAM.  Barbara Halvorsen introduced Jeanne Hoadley who has been a member of RVGS for over four years; she has been a librarian since 2019; she works with the maps and other materials needing organization and documentation.  She has been interested in genealogy for a long time having been introduced to it by a great aunt.  Jeanne graduated from the University of Denver with a degree in Meteorology and Air Quality Management.  Jeanne first showed us a copy of the book she published on her family genealogy.  She said while she was living in Santa Fe, she took classes at Santa Fe Jr. College in web design.  She used Word and Photoshop to publish her book  She has also taken classes from Anna Aspnes (; these were self-paced classes.  Anna also provides (at a cost) pages that can be used for backgrounds for your pages.  Jeanne also used Light Room, which is a companion to Photoshop.  She noted that you can no longer buy Photoshop outright, but must pay a monthly $10 fee for it.  Jeanne then walked us through her beautiful, imaginative scrapbook and showed how she layered the pages.  She was very creative by using different colors for each family group and by only using a part of a census angled on a page.  To print her scrapbook, she used a company called Blurb.  She did note that they provided a discount for printing multiple books.  Her pages are 12 x 12 and could be printed from a printer that accommodates this size paper.  She suggested scanning photos at 600 dpi which provides the best resolution in Photoshop.  She noted that photos taken with our phones are at 72 dpi.  Many of the maps she has used are from the David Rumsey collection, but there are many sources of maps available.
Kim thanked Jeanne for an extremely interesting program and noted that it now makes us want to get started on our own scrapbooks.
Meeting adjourned at 3:00 p.m.
Loretta Barker, Secretary

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