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Agenda & Minutes

RVGS (View All)

Program & Member Meeting

Tuesday, October 18, 2022

Rogue Valley Genealogical Society
Members Meeting & Program Minutes
October 18, 2022,  Via Zoom
CALL TO ORDER: President Kim Thurman  called the meeting to order at 1:31 p.m. via Zoom; a quorum was established. Kim welcomed everyone to our October Members’ meeting. 
MINUTES APPROVAL: The minutes of the September 20, 2022, Members Meeting were presented by Secretary Loretta Barker
Motion:  Anne Billeter moved that the minutes of September 20, 2022, be approved as submitted. Lynne Hunter seconded. Motion carried.
TREASURER’S REPORT. The Treasurer’s Report for the period ending September 30, 2022, was presented by Treasurer Marijo Medcraft.
                              General Income                                                               $  3,277.00
                              Program Income                                                                    733.92
                                                            Total Income                                          4,010.92
                              General Expense                                                                 2,541.79
                              Program Expense                                                                2,202.46
                                                            Total Expenses                                      4,744.25
                              Interest                                                                                        0.00
                              Endowment Fund Income                                                 9,982.56
                              Rewards Income                                                                    425.79
                                                            Net Income                                         $  9,338.61
Treasurer Marijo Medcraft noted that we had a very generous donation of $5,998.50 from Diane Brenner which is to be moved to our endowment account.  Spectrum internet charges have increased; American Ancestors was renewed; Southern Oregon Signs created and installed our new building sign; Mail Tribune electronic subscription was renewed; National Genealogical Society membership was renewed.  Katie Haugse purchased and installed a new outdoor lock box. 
BOARD ACTIONS.  The Education Committee reports that class and seminar scheduling for 2023 is underway; total membership stands at 634 individuals; all subscription websites (except Ancestry) remain accessible from home via our website; the library was open 27 day/81 hours in August.  Average patron attendance is more than two per day.
ANNOUNCEMENTS.  Kim Thurman is disappointed in the low turnout for Board members for next year.  It is important that all members understand that if we do not have at a minimum, a President, Secretary, and Treasurer, we will be unable to operate.  Kim is encouraging members to either contact her or to fill out a volunteer application form which can be found on our website.  It is imperative that we have a Board of Officers for next year.  Pat Jenkins said that she feels this information should be sent out to all our members.  Kim noted that it was in the October eNews.  Rich said he could send it out once again via Constant Contact.
2023 PROPOSED BUDGET.  Kim presented the proposed budget to the members, noting that it had been approved by the Board.  It will be posted on the bulletin board in the library and will also be on our website for members to review before next month’s voting on this.  She noted that we have doubled the amount we hope to receive from grants now that we have a grant writer.  She also noted that whatever funds are left over this year will be earmarked for our Capital Funds budget next year.  Also, it is our hope that we will be able to run hybrid classes next year
MEMBER SHARING.  Katie Haugse announced that we will be having a clean-up day on Sunday, November 6, 2020, beginning at 10:00  a.m.  We need to weed whack our parking lot and trim many of our shrubs.  We are in need of a pick-up truck and/or trailer to haul away the clippings.  Please contact Katie if you’re able to help.  Lynne Hunter gave a shout to Anne Billeter regarding her article in the Mail Tribune this past Sunday.  It was wonderful advertising for our library.  Kim showed everyone our new rack cards.
FUTURE EVENTS.  Please check our website for upcoming class dates and times – we will have Mapping Your Ancestors, Using Find A Grave, and Understanding Online Resources Available to Research Your Ancestors.
PROGRAM.  Kim Thurman introduced Rich Miles, who introduced our speaker Will Brake.  Will grew up in California and gradually moved his way north, ending up in the Rogue Valley 28 years ago.  He is a retired health care executive and now sells real estate for John L Scott.  He began doing genealogy about ten years ago.  He actually started his interest in genealogy when he was a teenager as his Uncle Bill was a genealogist.  In 2010 he began working on his own tree and in 2019 discovered that his 3X great-grandfather, Moses Quesenberry, was buried in Ashland.  This was quite a surprise as he didn’t know he had any ties to this area.  Will gave us an extremely interesting account of Moses’ life, from his birth in 1818 in Virginia, to his travels across our county:  Virginia - Johnson County, Missouri, - Sonoma, California, - Lake County, California, - Washington State - and then back down to Ashland, Oregon.  He moved to Ashland, Oregon, to live with a granddaughter.  Moses died on October 2, 1911, outliving all of his children and many of his grandchildren.  On September 30, 2021, Will held a ceremony at the Mt. View Cemetery where he placed a monument marker for Moses.  This ceremony was covered by the press and a wonderful article was published on the front page of the Mail Tribune.
Kim thanked Will for a wonderfully inspiring story.  She reminded members that next month we will be electing officers and approving our 2023 budget.
Meeting adjourned at 2:40 p.m.
Loretta Barker, Secretary

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