Agenda & Minutes

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Program & Member Meeting

Tuesday, June 20, 2023

Member Meeting Minutes
20 June 2023

Call to Order
The June Member Meeting was called to order at 1:31 pm by Past President Anne Billeter. A quorum was declared with members attending in person and by Zoom.

Approval of May Minutes
Lynne Hunter moved that we approve the May Member Minutes as written. Pat Jenkins seconded. Motion passed.
Treasurer’s Report
Anne Billeter gave the Treasurer’s Report. The Annual Fund Drive continues to bring in funds. Membership dues, research funds and income for classes were all up this month. There were two power bills in May due to the billing schedule.

Total Income                         $5,721.40
Total Expense                        $4,413.93
Net Operating Income          $1,307.47

In addition we did receive our (probably) final Amazon Smile award of $51.78 and $400 from cashing out the points on a canceled credit card account, giving a Net Income of $1,773.62.

Member Sharing

Marilyn Ayers introduced Diya Patel, our 2023 Scholarship winner. Diya spoke about her goal of obtaining a degree from the University of Oregon, majoring in Human Physiology and minoring in business. She plans to become a Physician’s Assistant. Diya has already earned her CNA so she can work in the health field and support herself while attending college.

Rich Miles shared that the 1931 Canadian census has been released on Ancestry. 
A brief discussion ensued on the difficulties of locating people in censuses and records due to errors in spelling, name changes, marriages and listings with other family members such as step-parents.

Board Actions

Education Committee:  Pat Jenkins – Next Education Meeting is July 24th at 9:30 AM in the library.  Anyone wishing to attend is welcome!  Watch the Calendar of Events on the website for updates.  Do you have an interesting topic that would be beneficial to other members?  Please let Pat know.

Memberships:  Margaret Clark-Mayfield – Total membership stands at 657 individuals. Check the July eNews for an exciting update!

Technology & Data Management: Rich Miles – All subscription websites (except Ancestry) remain accessible from home via our website. All the patron computers in the library have new hard drives!

Library:  Anne Billeter – Library was open 27 days in May.  Watch the eNews for more exciting new listings!

Volunteer:  Lynne Hunter – numerous positions are open!  Please complete a Volunteer Application under “Support Us” on our website.  We need volunteers to assist with Zoom and the classes presented via Zoom in the library (aka: hybrid classes).

Future Events

Next Board Meeting: Monday, July 10, 2023, at 9:30 a.m. at the library. Members Welcome!
Next Program & Member Meeting:  Tuesday, September 19, 1:30 p.m., “175th Anniversary of the 48ers Migration” by Mary Robsman, in the library & Zoom.

Upcoming Classes & Programs:  
Online pre-registration is required at  Most classes are now available as a hybrid -  register to receive Zoom link or view in the library.
  • Saturday, June 24, 2023, 10:30 a.m. – 12:00 p.m., CLASS: “The Family Patchwork – Stitching Families Separated by History Back Together” by Jane Neff Rollins
  • Friday, July 7, 2023, 10:30 a.m. – Noon, CLASS: “Naturalization & Citizenship Records” by Christine Cohen
  • Wednesday, July 19, 2023, 1:30 p.m. – 3 p.m., CLASS: “Memento Mori: Records of the Dead & Dying” by Jennifer Roodzant (registration not yet open.)
  • September 16 - 22, 2023 - Genealogy Week
  • October 21, 2023 - Judy Russell, legal genealogist - new hybrid seminar

Randol Fletcher presented an excellent lecture on “Hidden History of the Civil War in Oregon History”. He shared many interesting tidbits, such as Jackson County was named in honor of President Andrew Jackson, President Ulysses S. Grant once farmed at Fort Vancouver, and that the community of “Sailor’s Diggings” became “Waldo” which then became Jacksonville. 


The meeting was adjourned at 2:50 by Past President Anne Billeter.

Respectfully submitted,
Cathy Ullrich

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